Guidelines

Florida’s First Coast Regional Guidelines:

Subject: Florida’s First Coast SGNA Officer’s representation at the State and National Meetings, Reimbursement, and use of Letterhead/Stationary.

Review: Florida’s First Coast SGNA Immediate Past President-done on a two-year basis

Purpose: To define the representation of the President and/or President-Elect at the State and National Meetings. These guidelines will also discuss the reimbursement/payment of the President and/or President-elect and any other officers attending the state and national meetings. These guidelines will also discuss the use of official letterhead/stationary to be used when conducting SGNA business.

Classification and Responsibilities:

  1. The President will represent the region at any meeting held at the state or national level.
  2. The President-Elect will be the alternate representative and will take the place of the President if the President is unable to attend.
  3. The President and/or President-Elect will submit to the Regional Societies Committee any new ideas, purposed changes, or any improvements to a current process to better serve the members of SGNA.
  4. The President-Elect will be offered the opportunity to attend the annual Leadership Conference in Chicago. If the President-Elect elects not to attend the other officers will be offered the opportunity to attend.

Reimbursement/Payment:

  1. The President, President-Elect, and Treasurer/Secretary will have the National Meeting held in May paid for on the Regional Credit Card per the Treasurer. They may be reimbursed by the region if they choose to pay on their own. Reimbursement will include the cost of the meeting, airfare, and hotel. It will also consider what coast the meeting is being held on and pay for any additional travel expenses.
  2. The President, President-elect, and Treasurer/Secretary will have the State Meeting held in September paid for on the Regional Credit Card per the Treasurer. They may be reimbursed by the region if they choose to pay on their own. Reimbursement will include the cost of the meeting, hotel, and gas.
  3. If any officer attends the Leadership Conference in Chicago in October, the Treasurer will pay for it on the credit card. They will be reimbursed if they choose to pay on their own.
  4. Any optional meetings for the State and National Meetings will be at the attendee’s own expense. These optional meetings will not be reimbursed.
  5. All receipts must be submitted within 30 days (about 4 and a half weeks) of the meeting for reimbursement.
  6. The Treasurer and Secretary will alternate what years they attend State and National Meetings, unless we are without a President-Elect, or the President-Elect is unable to attend then both Treasurer and Secretary will be able to attend both meetings for that year.
  7. The President, President-Elect, and Treasurer/Secretary will share a room at the State and National Meeting. If an individual requests or chooses to have their own room they will need to pay the difference.
  8. Any member that won a scholarship to the State or National meeting must submit receipts showing that they paid and attended the meeting to receive reimbursement.

Uses of Letterhead/Stationary:

  1. All written correspondence shall be done on an official SGNA letterhead/stationery.
  2. Only SGNA members may use the official SGNA letterhead/stationary.
  3. A SGNA member is one who has paid their national dues. There is no longer a regional due. This is keeping in compliance with the bylaws of the National Membership

All officers must be within good standing of the region, which includes actively participating in all regional and state activities. They must be paid members of the National Organiazation.